Give each adult a readable current copy

Every printout is read from the same current copy, so a room changed in the schedule is changed on all of them. You choose what to print, the date, the paper, and which details to include:

• Personal day: one adult's day with times, places, roles, instructions, shared notes and handoffs.
• Personal week: one adult's week on a landscape page.
• Classroom team board: every adult on the classroom team, one column each, with shared notes and handoffs.
• Pocket cards: one adult's day on small cards for a pocket or badge holder.
• Substitute handoff: the day with full instructions, for whoever covers it.

A full page starts at 11 point body text. Avery's Monday has sixteen entries, which is more than one page holds at that size, so it continues onto page 2 with the header repeated rather than squeezing onto one. Every page carries the schedule title, the adult, Monday, October 5, 2026, Current copy v12, when it was generated, and “Page x of y”.

A pocket schedule fails when the whole day is forced onto one card in tiny type. Para Schedule keeps card text at 10 point or larger and lets the day run onto more cards. On 3 × 5 inch cards Avery's Monday takes 4 cards; each card repeats the title, the date and the copy number, and says which card it is, so a card that falls out of the holder can be put back in order. An entry too long for the space left on a card continues on the next one with a “Continued” label.

Printed on an ordinary letter sheet instead of card stock, the same cards are laid out with dashed cut lines (4 cards on 1 page). Before printing a whole set, print one card and check it in your holder.

The team board prints every adult side by side on a landscape page: the time and activity, one column per adult with their own role, and the shared notes and handoffs that belong to the activity. For the three-adult example it runs to 3 pages, with the column headings repeated on each. It suits a wall or a sub folder; each adult still gets their own personal day or pocket cards from the same copy.

These are the sizes the print screen offers. The preview shows the real pages at that size, and the page or card count in the preview is the number that comes out of the printer.

In your browser's print dialog, keep the scale at 100%, not Fit to page; scaling to fit is what makes printed text tiny. If a printout looks cut off, the task article on how to print without cutting anything off goes through the settings.

A printed copy never updates, so every printout says which copy it is. When Reading station moves to Room 106 for October 5 only, that date gets a new copy, and a sheet printed afterwards says Current copy v13 with the new room. A sheet printed that morning still says Current copy v12. Put the two side by side and the older one is obvious. The footer says it plainly: “A printed copy does not update. Check the version before you use it.”

A draft prints with a dashed Draft stamp instead of a copy number, and a printout of the routine itself says that date-specific changes are not included. Low-ink printing keeps the meaning in words and outlines, so a gray copy reads the same. To change a date before printing, see the guide to absence and coverage changes.