See each adult's classroom responsibilities

A classroom para schedule shows the whole team's day: each shared activity, and what each adult does in it. This template has three adults, three stations, and two rotations, with staggered breaks and a named handoff, and every adult's personal copy comes from the same duties.

It helps a teacher or lead para who keeps a small team's schedule, and each para who needs their own part of it. The other adults are labels you type, not accounts.

Use this template Or print a blank version

The example day

Fictional example duties

Your own day as Me, from the team's duties. The whole team's day is further down the page.

Fictional exampleRegular day, 8:00 AM–2:30 PM

The day's shape

Monday for Me, every duty in order

See who is doing what throughout the day.

The whole day by activity with one column per adult, then one adult's own copy of the same duties.

Fictional example3 adults · Monday, October 5, 2026

Classroom team rotations, fictional example day. Rows are activities in time order; a row's height follows its content, not how long it lasts.
Time / activity	MeMe	Colleague 1	Colleague 2	Shared context
8:00–8:20 AM ArrivalTransition · Room 104	Greet students at the Room 104 door.	Walk bus riders from the bus loop.	Supervise unpacking at the cubbies.	No shared context
8:20–8:45 AM Morning meetingInstructional support · Room 104 Station setupClassroom task · Room 104	Morning meetingSupport the meeting at the carpet.	Station setupSet out materials for Stations A, B and C.	Morning meetingHelp late arrivals join the meeting.	No shared context
8:45–9:30 AM Station A: readingInstructional support · Station A · Group A Station B: mathInstructional support · Station B · Group B Station C: independent workSupervision · Station C · Group C	Station A: readingRun the reading activity.	Station B: mathRun the math game.	Station C: independent workSupervise independent work.	No shared context
9:30–9:35 AM Rotate groupsTransition · Room 104	Send Group A to Station B and receive Group C.	Send Group B to Station C and receive Group A.	Send Group C to Station A and receive Group B.	Groups move clockwise: A to Station B, B to Station C, C to Station A. Adults stay at their stations.
9:35–10:20 AM Station A: readingInstructional support · Station A · Group C Station B: mathInstructional support · Station B · Group A Station C: independent workSupervision · Station C · Group B	Station A: readingRun the reading activity.	Station B: mathRun the math game.	Station C: independent workSupervise independent work.	No shared context
10:20–10:30 AM Adult breakAdult break · Staff room	In other rows: 10:20–10:40 AM Snack supervision	Adult break	In other rows: 10:20–10:30 AM Snack supervision	No shared context
10:20–10:40 AM Snack supervisionSupervision · Room 104	Supervise snack tables.	10:30–10:40 AMTake over snack supervision after your break. In other rows: 10:20–10:30 AM Adult break	10:20–10:30 AMSupervise snack until relief. In other rows: 10:30–10:40 AM Adult break	Breaks are staggered so two adults stay with the snack tables.
10:30–10:40 AM Adult breakAdult break · Staff room	In other rows: 10:20–10:40 AM Snack supervision	In other rows: 10:30–10:40 AM Snack supervision	Adult break	No shared context
10:40–11:25 AM Inclusion supportAssigned elsewhere · Room 108 Independent workSupervision · Room 104 · Groups B and C Small-group instructionInstructional support · Room 104 · Group A	Small-group instructionTeach the planned small-group lesson.	Inclusion supportFollow the support role agreed with the Room 108 teacher.	Independent workSupervise the independent work tables.	No shared context
11:25–11:35 AM Transition to lunchTransition · Hall C	Walk the class to the cafeteria doors.Handoff to Colleague 2 at Cafeteria doors	No duty entered	Receive the class at the cafeteria doors.Handoff from Me at Cafeteria doors	No shared context
11:35 AM–12:05 PM Adult lunchAdult break · Staff room Lunch supervisionSupervision · Cafeteria	Adult lunch	Lunch supervisionCover the serving line.	Lunch supervisionCover the class tables.	No shared context
12:05–12:35 PM Adult lunchAdult break · Staff room Recess supervisionSupervision · Yard	Recess supervisionCover the play structure.	Adult lunch	Recess supervisionCover the field.	No shared context
12:35–1:05 PM Adult lunchAdult break · Staff room	In other rows: 12:35–1:20 PM Afternoon stations	In other rows: 12:35–1:20 PM Afternoon stations	Adult break	No shared context
12:35–1:20 PM Afternoon stationsInstructional support · Room 104	Lead Station A.	Lead Station B.	1:05–1:20 PMJoin Station C after lunch. In other rows: 12:35–1:05 PM Adult lunch	No shared context
1:20–2:05 PM Classroom supportInstructional support · Room 104 Music class supportAssigned elsewhere · Music room Planning and materialsClassroom task · Room 104	Planning and materialsPrepare tomorrow's station materials.	Classroom supportSupport the afternoon work time.	Music class supportSupport the group during music.	No shared context
2:05–2:20 PM DismissalTransition · Exit area	Support the departure routine at the door.	Walk bus riders to the bus loop.	Support families at the pickup door.	No shared context
2:20–2:30 PM Room resetClassroom task · Room 104	Reset Station A.	Reset Stations B and C.	No duty entered	No shared context

One block, three roles

Classroom board by activity, 9:30–9:35 AM. Each adult keeps their own role.

9:30–9:35 AM
Rotate groups
TransitionRoom 104
Me
Send Group A to Station B and receive Group C.
Colleague 1
Send Group B to Station C and receive Group A.
Colleague 2
Send Group C to Station A and receive Group B.
Shared note: Groups move clockwise: A to Station B, B to Station C, C to Station A. Adults stay at their stations.

Colleague 1's own copy

The same duties projected for one adult: only Colleague 1's roles and times, with the shared notes kept.

11:25–11:35 AMNo duty entered for this time

Break and handoff

Snack supervision needs 2 adults. Breaks are staggered, so the relief is entered to the minute: who covers, from when, until when.

Each adult during snack supervision, by interval, from the example day.
Adult	10:20–10:30 AM	10:30–10:40 AM
Me	Snack supervisionSupervise snack tables.	Snack supervisionSupervise snack tables.
Colleague 1	Adult break	Snack supervisionTake over snack supervision after your break.
Colleague 2	Snack supervisionSupervise snack until relief.	Adult break
On snack supervision	2 of 2 adults entered	2 of 2 adults entered

If a break left an interval with fewer adults than the duty needs, the checks would point it out and the interval would stay visible. The schedule never fills it for you.

Later, the transition to lunch (11:25–11:35 AM) names its handoff:

Handoff: Me escorts, then Colleague 2 receives at Cafeteria doors

Plan breaks with a clear handoff

What to enter

Time: Each activity's exact start and end. Rotations can be unequal; the five-minute move gets its own row.
Duty: The shared activity: Station A: reading, Rotate groups, Snack supervision.
Adult role: Each adult's own job inside the activity. One activity can hold three different roles, and part of an activity when someone covers only some of it.
Location: The station, room, or area: Station B, Room 108, the yard.
Shared note: What everyone needs to know, such as which way the groups rotate.
Adults needed: How many adults a duty needs. The checks point out when fewer are entered; they do not fill the gap.

How to use it

Write down each adult's label and which station or group they take in each rotation.
Choose Use this template and replace Colleague 1 and Colleague 2 with the labels your team uses.
Enter each rotation's times and each adult's role in it, including the move between rotations.
Stagger the breaks and enter the relief: who covers, from when, and until when.
Print the team board in landscape for the classroom, and a personal day for each adult.

What stays the same, and what can change

What stays the same

The rotation pattern repeats on every workday.
Each adult's personal copy is read from the same duties as the board, so the two cannot drift apart.

What can change

One adult out on one date: record the change for that date. A duty left with fewer adults than it needs is pointed out, not filled automatically.
A new rotation order from a set date: edit the routine and choose when the new version starts.

Record a change for one date

A blank version to print

The classroom team rotations layout with its regular day's times and every duty left empty, to fill in by hand. No account or email needed.

Blank version (PDF, letter size)

Free for personal and school use. Not for resale or redistribution as a product.

Scope and plan limits

On Free, “Use this template” puts the whole day in your draft with your own duties, and Colleague 1 and Colleague 2's parts stay as unassigned slots. Your own day, one-day changes, and a single printed copy of any layout work on Free.

Assigning duties to other adults (a team schedule of up to 25 adults, including you) is part of Para Schedule Plus. The team board prints on either plan from what is entered.

This page, its example, and the blank version need no account.

Compare Free and Plus

Practical questions

Do the other adults need accounts?

No. Colleague labels are names you type, and a label never becomes an account. Someone signs in only if you invite them to read a view you share.

Can I use it for a para rotation schedule?

Yes. Each rotation is a block of time, each station a location, and each adult's role says what they do there; the shared note records how the groups move. How your school arranges its adults is its decision; the schedule records it.

What happens when an adult is absent?

Record the change for that date only. The regular week stays as it was, and any duty left with fewer adults than it needs stays visible for a person to resolve.

Change one date

Can each adult get only their own part?

Yes. Print a personal day for one adult, or invite a named person to read a view limited to the adults, dates, and details you choose.

Share a read-only view

All six para schedule templates